Hearts2Hearts Conference a ministry of Just For Us Ministries Conference Planning Checklist- For Best Results This Should Be Done Day Of Event 1. Meet at the facility no less than one hour before the scheduled speakers and entertainers are to arrive. Speakers and Entertainers should arrive no later than 30 min. before the event is scheduled to begin. 2. Check that everything has been delievered as promised. 3. Set up rooms for break-out sessions with the following: speakers hand outs, water for speaker, and speaker requirements. 4. Check sound system and audio/visual requirements by speakers and entertainers. 5. Check that the facility's restrooms are cleaned and well stocked. 6. Check that the air or heat are at a comfortable temperture. It is best to keep the facility a little cool. 7. Check that registration tables have been setup properly and that each table has its own registration list. 8. Check that every speaker, entertainer, staff, committee, and/or volunteer member has their own name tag. 9. Meet and greet all speakers and entertainers. Assign them a personal assistant if needed or a go to person. 10. Have everyone that will be participating as a speaker, entertainer, staff, commitee, and/or volunteer participate in group prayer for the event.