Hearts2Hearts Conference a ministry of Just For Us Ministries Conference Planning Checklist- For Best Results This Should Be Done 15 days to 5 days Before Your Event 1. Deliver all event materials to the facility if possible. 2. Instruct staff as to the dressing rooms, meditation room, secure rooms. ect. 3. Conduct confirmation event meeting with staff. re-confirm assignments of each staff, committee, and/or volunteer member. 4. Re-confirm and conduct personnel instructional briefing for registration staff, data collectors, volunteers, volunteers, and others. 5. Communicate event needs with prayer team