1. Obtain audio/visual needs from speakers and entertainers

2. Confirm what audio/visual needs can be met by you and what needs can not be met.

3. Send confirmation of audio/visual accomadations to speakers and entertainers.

4. Obtain brief bio and contact information and contact information for each speaker and entertainer for your program. This is a good time to obtain photographs of speakers and entertainers to be published in flyers, brochures, mailers, booklets, etc.

5. Begin preparation of "Announcement conference brochure", including copy, layout, and design.

6.Deside on and begin preparation of conference sale items if any.

7. Obtain mailing lists in preparation for brochure or flyer mailing.

8. Start promotion of Conference with first mailing and/or distribution of flyers or posters.

9. Establish procedures and controls for session and event admittance via tickets or badges; establish monitoring procedures.

10. Prepare expanded conference brochure for second mailing.

11. Begin processing of registration forms as received; prepare and mail preregistrant confirmation notices.

12. Implement monthly registration reporting system.

13. Identify and communicate on-site responsibility areas for committees and volunteers. Basically who will be doing what and when. Be sure that each committee member and/or volunteer has a clear understand of what is expected and a copy of the Conference schedule at all times.