1. Have all speaker and entertainer participant agreements signed and returned to you. click here to view a sample of a participant agreement:

2. Establish registration-fee structures and policies, being certain to include clear cancellation policies. The registration fee should be the amount you will have to pay to host the event devided by the number of attendees you estimate will attend. If you plan to make a profit from your event you may want to charge $10.00 to $20.00 more than what is needed.

3. Finalize your event schedule. Make all finalizations to the event schedule in terms of what will be going on when. click here to view sample

4. Prepare schedule of all known printing requirements, including tickets, flyers, menus, brochures, etc.

5. Have Christian Speakers and Entertainers send copies to you of their outlines, handouts, give aways, songs, etc. Give deadline for turning in this information.

6. Review, update, and confirm final event budget.

7. Communicate event needs with prayer team

6.Deside on and begin preparation of event sale items if any.

7. Obtain mailing lists in preparation for brochure or flyer mailing.

8. Start promotion of event with first mailing and/or distribution of flyers or posters.

9. Establish procedures and controls for session and event admittance via tickets or badges; establish monitoring procedures.

10. Prepare expanded event brochure for second mailing.

11. Begin processing of registration forms as received; prepare and mail preregistrant confirmation notices.

12. Implement monthly registration reporting system.

13. Identify and communicate on-site responsibility areas for committees and volunteers. Basically who will be doing what and when. Be sure that each committee member and/or volunteer has a clear understand of what is expected and a copy of the event schedule at all times.